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More Productive Conference Calls in 10
Simple Steps
Easy Ways to Conduct Effective Meetings Through Conference
Calls
Studies have shown that employees can spend five hours or more
each week in meetings and most of those are unproductive. For
small businesses, meetings with clients, prospects, vendors
and staff members are a way of life. However, there is hope,
Denise O'Berry, small- to medium-sized business (SMB) expert,
recommends scheduling conference calls as opposed to in-person
meetings. Instead of expensive business trips, workers can
simply pick up the telephone as a great way to streamline
schedules and maximize time.
"Small businesses have so much to do within a limited budget.
Therefore substituting conference calls for in-person meetings
is an easy way to save time and money, ensuring efficient
communication with all the key audiences," said O'Berry, SMB
blogger and author of Small Business Cash Flow: Strategies for
Making Your Business a Financial Success. "The key to
successful conference calls is much the same as any business
initiative - to plan your work and work your plan. Make sure
you have a specific purpose for each conference call and make
sure you hit your goal every time."
Conference Call Tips:
The following is a snapshot of O'Berry's conference call tips:
1. Prepare an agenda
2. Identify required participants
3. Send the agenda to all participants
4. Make sure you have the right equipment
5. Introduce the participants
6. Set some ground rules
7. Follow the agenda
8. Take notes
9. Close out the meeting properly
10. Distribute call summary to participants
Source: Advanced American Telephones (AAT)
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